Internet Architecture Board G. Huston, Ed.
Internet-Draft IAB
Expires: July 25, 2005 January 24, 2005
Process for the IAB selection of an IAOC member
draft-iab-iaoc-selection-01.txt
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Copyright Notice
Copyright (C) The Internet Society (2005).
Abstract
This memo outlines the process by which the IAB makes a selection of
a member of the IETF Administrative Oversight Committee.
Document Revision Notes
[RFC Editor: Please remove this section prior to publication.]
The following changes have been made to the draft:
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draft-iab-iaoc-selection-01:
Confirmation of selected Candidate
On the basis that this is an IAB selection as distinct from an
IETF selection, the step of confirmation of the selected
candidate by the IESG has been removed.
Section 3.4 Timeframe
Extended the timeframe to allow for a total time of between 5
to 7 weeks for this process.
1. Introduction
The IETF Administrative Support Activity (IASA) provides the
administrative structure required to support the IETF standards
process and to support the IETF's technical activities. Within this
activity is the office of an Internet Administrative Director (IAD)
and the Internet Administrative Oversight Committee (IAOC). In
addition to the ex-officio role of the IAB Chair on this committee,
the IAB is responsible for the appointment of a voting member of this
committee.
This memo outlines the process by which the IAB makes that selection.
This process will also be used in the event of mid-term vacancies
that may arise with IAB-nominated position.
1.1 Overview of IAOC
The IASA consists initially of a single full-time ISOC employee, the
IETF Administrative Director (IAD), an officer entitled to act on
behalf of the IASA at the direction of the IAOC.
The IAOC's role is to provide appropriate direction to the IAD, to
review the IAD's regular reports, and to oversee the IASA functions
to ensure that the administrative needs of the IETF community are
being properly met. The IAOC's mission is not to be be engaged in
the day-to- day administrative work of IASA, but rather to provide
appropriate direction, oversight and approval.
As described in [I-D.IASA], the IAOC's responsibilities are:
o To select the IAD and provide high-level review and direction for
his or her work.
o To review the IAD's plans and contracts to ensure that they will
meet the administrative needs of the IETF.
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o To track whether the IASA functions are meeting the IETF
community's administrative needs, and to work with the IAD to
determine a plan for corrective action if they are not.
o To review the IAD's budget proposals to ensure that they will meet
the IETF's needs, and review the IAD's regular financial reports.
o To ensure that the IASA is run in a transparent and accountable
manner. While the day-to-day work should be delegated to the IAD
and others, the IAOC is responsible for ensuring that IASA
finances and operational status are tracked appropriately, and
that monthly, quarterly, and annual financial and operational
reports are published to the IETF community.
o To designate, in consultation with the IAB and the IESG, the
person or people who carry out the tasks which other IETF process
documents say are carried out by the IETF Executive Director.
The IAOC's role is to direct and review, not perform, the work of the
IAD and IASA. The IAOC holds periodic teleconferences and
face-to-face meetings as needed to carry out the IAOC's duties
efficiently and effectively.
1.2 Overview of Selection Process
In brief, this document describes the timeframe and procedures for
the IAB to solicit public input and make a selection for the
position.
2. Desirable Qualifications and Selection Criteria for an IAB-Nominated
IAOC member
Candidates for the IAOC position should have a demonstrable
involvement in the IETF, knowledge of contracts and financial
procedures, and familiarity with the administrative support needs of
the IAB, the IESG, and the IETF standards process
The candidate is also expected to be able to understand the
respective roles and responsibilities of the IETF and ISOC in this
activity, and be able to articulate these roles within the IETF
community.
The candidate will also be expected to exercise all the duties of an
IAOC member, including being prepared to undertake any associated
responsibilities, including the setting of administrative support
policies, oversight of the administrative operations of the IETF,
representing the interests of the IETF, and be able to undertake full
participation in all Committee meetings and Committee activities.
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Although the IAB selects this member of the IAOC, the selected member
does not directly represent the IAB. The IAB-selected member is
accountable directly to the IETF community.
3. IAB's Selection Process of an IAOC member
3.1 Nominations and eligibility
Every second year, the IAB will make a public call for nominations on
the ietf-announce@ietf.org mailing list. The public call will
specify the manner by which nominations will be accepted and the
means by which the list of nominees will be published.
Self-nominations are permitted. Along with the name and contact
information for each candidate, details about the candidate's
background and qualifications for the position should be attached to
the nomination. All IETF participants, including working group
chairs, IETF NomCom members, IAB and IESG members are eligible for
nomination.
IAB and IESG members who accept nomination will recuse themselves
from selection and confirmation discussions respectively.
3.2 Selection
The IAB will publish the list of nominated persons prior to making a
decision, allowing time for the community to pass any relevant
comments to the IAB.
The IAB will review the nomination material, any comments passed to
the IAB, and make a selection.
3.3 Care of Personal Information
The following procedures will be used by the IAB in managing
candidates' personal information:
o The candidate's name will be published, with all other candidate
names, at the close of the nominations period.
o Except as noted above, all information provided to the IAB during
this process will be kept as confidential to the IAB.
3.4 Timeframe
IAB expects to seat new its committee member at the first IETF
meeting of every second year, for a two year term of office. Basic
timeframe requirements for the IAB process are as follows:
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o 2 - 3 weeks for solicitation of nominations.
o 3 - 4 weeks for review of nominees, deliberation and selection.
In November of every second year, the IAB will announce the specific
dates for the IAB IAOC election process for that year, following the
guidelines above.
3.5 Mid-term Vacancies
This document describes the process for the general, biannual
appointment of the IAB-selected IAOC member. However, if the IAB-
appointed member is unable to serve the full two year term, the IAB
may, at its discretion, immediately select a replacement to serve the
remainder of the term using the interim process defined in Section
3.6.1. If the IAB does not invoke the interim process, the next
biannual selection process will fill the vacancy.
3.5.1 Interim Appointment Process
If the IAB elects to fill the mid-term vacancy before the next annual
selection, a separate timeline will be announced and the remainder of
the process described in this document will be followed.
4. Acknowledgements
This document is based extensively on RFC 3677 [RFC3677]. It has
benefited from helpful review comments from Bert Wijnen, Brian
Carpenter and Rob Evans.
5 Informative References
[I-D.IASA]
Austein, R. and B. Wijnen, "Structure of the IETF
Administrative Support Activity (IASA)",
draft-ietf-iasa-bcp-04 (work in progress), December 2004.
[RFC3677] Daigle, L. and Internet Architecture Board, "IETF ISOC
Board of Trustee Appointment Procedures", BCP 77, RFC
3677, December 2003.
Author's Address
Geoff Huston (editor)
Internet Architecture Board
EMail: gih@apnic.net
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Appendix A. IAB Members
Internet Architecture Board Members at the time this document was
drafted were:
Bernard Aboba
Harald Alvestrand
Rob Austein
Leslie Daigle
Patrik Faltstrom
Sally Floyd
Jun-ichiro Itojun Hagino
Mark Handley
Geoff Huston
Pete Resnick
Bob Hinden
Eric Rescorla
Jonathan Rosenberg
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