IETF Plenary Meeting Venue Selection Process
draft-ietf-mtgvenue-iaoc-venue-selection-process-16
mtgvenue E. Lear, Ed.
Internet-Draft Cisco Systems
Intended status: Best Current Practice June 14, 2018
Expires: December 16, 2018
IETF Plenary Meeting Venue Selection Process
draft-ietf-mtgvenue-iaoc-venue-selection-process-16
Abstract
The IASA has responsibility for arranging IETF plenary meeting Venue
selection and operation. This memo specifies IETF community
requirements for meeting venues, including hotels and meeting room
space. It directs the IASA to make available additional process
documents that describe the current meeting selection process.
Status of This Memo
This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79.
Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet-
Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress."
This Internet-Draft will expire on December 16, 2018.
Copyright Notice
Copyright (c) 2018 IETF Trust and the persons identified as the
document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents
(https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents
carefully, as they describe your rights and restrictions with respect
to this document. Code Components extracted from this document must
include Simplified BSD License text as described in Section 4.e of
the Trust Legal Provisions and are provided without warranty as
described in the Simplified BSD License.
Lear Expires December 16, 2018 [Page 1]
Internet-Draft Venue Selection June 2018
Table of Contents
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 2
2. Venue Selection Objectives . . . . . . . . . . . . . . . . . 3
2.1. Core Values . . . . . . . . . . . . . . . . . . . . . . . 3
2.2. Venue Selection Non-Objectives . . . . . . . . . . . . . 5
3. Meeting Criteria . . . . . . . . . . . . . . . . . . . . . . 5
3.1. Mandatory Criteria . . . . . . . . . . . . . . . . . . . 5
3.2. Important Criteria . . . . . . . . . . . . . . . . . . . 6
3.3. Other Consideraitons . . . . . . . . . . . . . . . . . . 9
4. Documentation Requirements . . . . . . . . . . . . . . . . . 9
5. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 9
6. Security Considerations . . . . . . . . . . . . . . . . . . . 9
7. Privacy Considerations . . . . . . . . . . . . . . . . . . . 10
8. Contributors . . . . . . . . . . . . . . . . . . . . . . . . 10
9. Acknowledgements . . . . . . . . . . . . . . . . . . . . . . 10
10. References . . . . . . . . . . . . . . . . . . . . . . . . . 11
10.1. Normative References . . . . . . . . . . . . . . . . . . 11
10.2. Informative References . . . . . . . . . . . . . . . . . 11
Appendix A. Change Log . . . . . . . . . . . . . . . . . . . . . 11
Author's Address . . . . . . . . . . . . . . . . . . . . . . . . 13
1. Introduction
The Internet Administrative Support Activity (IASA) has
responsibility for arranging IETF plenary meeting venue selection and
operation. The purpose of this document is to guide the IASA in
their selection of regions, cities, facilities, and hotels. The IASA
applies this guidance at different points in the process in an
attempt to faithfully meet the requirements of the IETF community.
We specify a set of general criteria for venue selection and several
requirements for transparency and community consultation.
It remains the responsibility of the IASA to apply their best
judgment. The IASA accepts input and feedback both during the
consultation process and later (for instance when there are changes
in the situation at a chosen location). Any appeals remain subject
to the provisions of BCP101 [RFC4071]. As always, the community is
encouraged to provide direct feedback to the Nominations Committee
(NOMCOM), Internet Engineering Steering Group (IESG), and IAB
regarding the discharge of the IASA's performance.
Four terms describe the places for which the IETF contracts services:
Venue:
This is an umbrella term for the city, meeting resources and guest
room resources.
Lear Expires December 16, 2018 [Page 2]
Show full document text