Structure of the IETF Administrative Support Activity, Version 2.0
draft-ietf-iasa2-rfc4071bis-11

Note: This ballot was opened for revision 08 and is now closed.

Alissa Cooper Yes

Suresh Krishnan Yes

Comment (2019-04-10 for -09)
* Section 1

s/Internet Administrative Oversight Committee (IAOC)/IETF Administrative Oversight Committee (IAOC)/

* Section 3

"maximum unilateral flexibility for the IETF LLC"

What does unilateral mean here? As opposed to what?

* Section 4.1

I would have thought IASA 2.0 would be defined using the definition currently used for "IASA" and IASA would be defined as the obsoleted version of this defined in RFC4071.

* Section 4.6

Since this talks about leadership a reference to IRSG may be more appropriate than the IRTF as a whole?

* Section 6.5

It is not clear from this text if someone serves as a Board appointed director for a term, whether they are eligible for two more terms using other methods or only one more. I think this will be worth clarifying.

* Section 7.7

"The IETF LLC exists to support the IETF, IAB, and IRTF"

Not sure why the RFC Editor is left out here. Suggest changing to

"The IETF LLC exists to support the IETF, IAB, IRTF and the RFC Editor"

Barry Leiba (was No Objection, Discuss) Yes

Comment (2019-04-10 for -09)
Version -09 resolves my DISCUSS by making it clear that the limitations on the IESG appointment that I was concerned about do not exist.  Thanks. for the lively discussion on that point.

This non-DISCUSS comment is still applicable to -09:
>> — Section 6.10 —
>> What does “from time to time” mean here?  I can’t figure out how to fit the
>> normal English meaning of the idiom in here
>
> Hmmm, I don't find this confusing but a term like "as needed" may be more clear?
> I don't think we intend to limit the ability of the board to adjourn official business
> until they can get a quorum of folks in the room.

Ah, I see what you're getting at, then.  So I would just remove the
phrase altogether; what remains says exactly what you mean:

NEW
   If a quorum is not present at any
   meeting of the Board, the Directors present may adjourn the meeting
   without notice, other than announcement at the
   meeting, until a quorum is present.
END

--------------------
And these are left here for the record, but no action is expected:

— Section 4.1 —
Is there a difference, now, between the meanings of “IASA” and “IASA 2.0”?

— Section 6.9 —
I’ll point out that two thirds of 5 is not 3, so both a quorum and a vote on an “act of the Board” require a supermajority of 4 out of 5 Directors.  That seems like it could end up being problematic.

Adam Roach Yes

Ignas Bagdonas No Objection

Deborah Brungard No Objection

Roman Danyliw No Objection

Benjamin Kaduk No Objection

Comment (2019-04-11 for -09)
Four paragraphs is fairly long for an Abstract.

Section 1

                                                           Under this
   structure, the Internet Administrative Oversight Committee (IAOC) is
   eliminated, and its oversight and advising functions transferred to
   the IETF LLC Board.

(I note that the Abstract uses the past tense "was eliminated", and also
differs about whether the 'I' is "Internet" or "IETF".)
Are we comfortable tossing out the concept of the IAOC with no lead-up
or reference?

Section 2

It's great to say that no changes are made, but that doesn't help
someone looking for the current procedures if we don't provide a
reference to what the current procedures are.

Section 4.2

   o  The Board of Directors of the IETF LLC - formally a multi-member
      "manager" of the IETF LLC on behalf of ISOC - assumes the
      oversight responsibilities of the IAOC.

I'm not sure whether there's any ambiguity about whether "of" means
"over" or "from", to a reader who doesn't already know that it means
"from".

Section 6.2

   As noted above, a maximum of two Directors may be appointed by the
   IETF LLC Board.  They can obviously choose to appoint none, one, or
   two.  These appointments need not be on an exceptional basis, but
   rather be routine, and may occur at any time of the year since it is
   on an as-needed basis.

nit: I think there's a word missing here, maybe in "can rather be routine".
There also seems to be a singular/plural mismatch between "these" and
"it".

   The appointment of a Board-appointed Director requires a two-thirds
   majority vote of the Directors then in office, and the appointee
   shall take office immediately upon appointment.  [...]

Upon appointment, or upon appointment *and confirmation*?

   The Board may decide on a case-by-case basis how long each term shall
   be, factoring in the restriction for consecutive terms in
   Section 6.4.

Section 6.5 also seems relevant.

Section 6.10

                                     If a quorum is not present at any
   meeting of the Board, the Directors present may adjourn the meeting
   from time to time, without notice other than announcement at the
   meeting, until a quorum is present.  [...]

I'm not sure I understand the purpose of "from time to time" in this
sentence.  (Barry seems to have covered this already, though.)

Section 7.7

   The IETF LLC exists to support the IETF, IAB, and IRTF.  Therefore,
   the IETF LLC's funding and all revenues, in-kind contributions, and
   other income that comprise that funding shall be used solely to
   support activities related to the IETF, IAB, IRTF, and RFC Editor,
   and for no other purposes.

Why are the lists in the first and second sentences different?

Mirja Kühlewind No Objection

Comment (2019-04-02 for -08)
One high level question: I would have expected that this document also says something about interaction with the IETF Trust. Or are there none?

I believe my other comments below are mostly editorial, however, I also have a few question. Sorry, if those questions have been discussed earlier.

1) I find it rather confusing to have a reference to [ietf101-slides] in the doc (given the pictures there are not fully up to date). I don't think that particular reference is needed to make the point about transparency. 

2) Sec 4.4.: "Unification: The IETF LLC provides the corporate legal home for
      the IETF, the Internet Architecture Board (IAB), and the Internet
      Research Task Force (IRTF), and financial support for the
      operation of the RFC Editor."
I'm wondering why the RFC Editor is named here but no other services the IETF contracts with...?

Similar in section 7: "environment within which the work of the IETF, IAB,
   IRTF, and RFC Editor can remain vibrant and productive."
I understand that the money flow is different for e.g. IANA, however, they also provide an important function.

And similar in section 7.7.: "The IETF LLC exists to support the IETF, IAB, and IRTF.  Therefore,
   the IETF LLC's funding and all revenues, in-kind contributions, and
   other income that comprise that funding shall be used solely to
   support activities related to the IETF, IAB, IRTF, and RFC Editor,
   and for no other purposes."

3) sec 4.7: Is it appropriate to have the LLC Broad review its own decision instead of having an independent entity to do that?  

4) Regarding the IESG delegate for the LLC Board, sec 6.4 states that the term is 2 years. That makes sense if the IETF chairs takes that position which should be the usual case. However, if another IESG member would take the position, is the expectation that the IESG can only select someone whose AD term just started? Or would that person be the delegate for 2 years even if he or she leaves the IESG after one year? Also would the IESG be able to remove or change the delegate before the end of that term? I guess that second question also applies to the appointee from ISOC...

5) sec 6.12: "The IETF, IAB and IRTF chairs, and the chair
of ISOC's Board, will be ineligible for this Board Chair role."
Are the IAB and IRTF chair listed here because they could be NomCom- or IESG- selected Board members? Or is that an oversight?

Also then this is picked up in section 8.1 again: 
"The IETF, ISOC Board, IAB, or IRTF chair cannot be chair of the
      IETF LLC Board, though they may serve as a Director."
However the following sentence in the same section, seem to assume that this policy is not defined in this doc but developed by the Board in future.
"The Board is expected to maintain a Conflict of Interest policy for
   the IETF LLC. "

 
nit:
s/agreements that that meet a significant materiality threshold/agreements that meet a significant materiality threshold/ -> 2x that

Alexey Melnikov No Objection

Comment (2019-04-08 for -08)
I am interested in the answer to Barry's DISCUSS.

Alvaro Retana No Objection

Martin Vigoureux No Objection

Magnus Westerlund (was Discuss) No Objection