Requirements for Remote Participation Services for the IETF
draft-ietf-genarea-rps-reqs-05

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Network Working Group                                         P. Hoffman
Internet-Draft                                            VPN Consortium
Intended status: Informational                                  May 2012
Expires: November 2, 2012

      Requirements for Remote Participation Services for the IETF
                     draft-ietf-genarea-rps-reqs-05

Abstract

   The IETF has provided some tools for remote participation in its
   activities for many years, and some IETF participants have also used
   their own tools when they felt the need arise.  The IETF now wishes
   to support enhanced remote participation that is as seamless as
   possible, improving the experience for the remote attendee at the
   IETF regular meetings and interim meetings without degrading the
   experience for the people that are physically present.  Before
   deploying the new tools and services needed for this enhanced remote
   participation, the requirements for such tools and services, and the
   impacts they will make on the current procedures and infrastructure,
   must be defined.  This document is meant to be that definition.

Status of this Memo

   This Internet-Draft is submitted in full conformance with the
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   This Internet-Draft will expire on November 2, 2012.

Copyright Notice

   Copyright (c) 2012 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
   Provisions Relating to IETF Documents
   (http://trustee.ietf.org/license-info) in effect on the date of

Hoffman                 Expires November 2, 2012                [Page 1]
Internet-Draft          Remote Participation Reqs               May 2012

   publication of this document.  Please review these documents
   carefully, as they describe your rights and restrictions with respect
   to this document.  Code Components extracted from this document must
   include Simplified BSD License text as described in Section 4.e of
   the Trust Legal Provisions and are provided without warranty as
   described in the Simplified BSD License.

Hoffman                 Expires November 2, 2012                [Page 2]
Internet-Draft          Remote Participation Reqs               May 2012

Table of Contents

   1.  Introduction . . . . . . . . . . . . . . . . . . . . . . . . .  4
     1.1.  Goals for an Improved RPS  . . . . . . . . . . . . . . . .  4
     1.2.  About This Document  . . . . . . . . . . . . . . . . . . .  5
   2.  Requirements for Supporting Remote Participation in
       Regular IETF Meetings  . . . . . . . . . . . . . . . . . . . .  7
     2.1.  Registration for Remote Participation  . . . . . . . . . .  8
     2.2.  Instant Messaging  . . . . . . . . . . . . . . . . . . . .  9
     2.3.  Audio  . . . . . . . . . . . . . . . . . . . . . . . . . .  9
       2.3.1.  Audio to Remote Attendees  . . . . . . . . . . . . . .  9
       2.3.2.  IM-to-Mic Relay of Comments from Remote Attendees  . . 10
       2.3.3.  Audio for Presentations from Remote Attendees  . . . . 10
       2.3.4.  Audio from Remote Attendees to the Room for
               Comments . . . . . . . . . . . . . . . . . . . . . . . 11
     2.4.  Video  . . . . . . . . . . . . . . . . . . . . . . . . . . 13
       2.4.1.  Video from the Room to Remote Attendees  . . . . . . . 13
       2.4.2.  Video from Remote Attendees to the Room  . . . . . . . 13
     2.5.  Slide Presentations and Distribution . . . . . . . . . . . 14
     2.6.  Shared Text Document Editing . . . . . . . . . . . . . . . 15
     2.7.  Archiving  . . . . . . . . . . . . . . . . . . . . . . . . 15
     2.8.  Polling  . . . . . . . . . . . . . . . . . . . . . . . . . 16
     2.9.  Plenaries  . . . . . . . . . . . . . . . . . . . . . . . . 16
     2.10. Use by IETF Leadership . . . . . . . . . . . . . . . . . . 17
     2.11. Preparation  . . . . . . . . . . . . . . . . . . . . . . . 17
       2.11.1. Preparation for WG Chairs  . . . . . . . . . . . . . . 17
       2.11.2. Preparation for Remote Attendees . . . . . . . . . . . 18
   3.  Requirements for Supporting Remote Participation in
       Interim Meetings . . . . . . . . . . . . . . . . . . . . . . . 18
   4.  IANA Considerations  . . . . . . . . . . . . . . . . . . . . . 19
   5.  Security Considerations  . . . . . . . . . . . . . . . . . . . 19
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